Privacy & Cookie Policy

1. Data Controller & Contact Information

Fitnumbers acts as a Data Controller for personal data collected through our public website, and as a Data Processor when handling accounting, bookkeeping, payroll, and tax preparation files on behalf of client firms.

• Company Name: Fitnumbers Outsourcing Services Private Limited
• Registered Address: 36 Samriddhi Tower, 2nd Floor, Vinobha Vihar, Panch Batti, Jaipur – 302001, Rajasthan, India
• Official Email: info@fitnumbersoutsourcing.com
• Website: https://fitnumbersoutsourcing.com/

2. Information We Collect

Depending on your interaction with our website and services, we collect:

• Voluntarily Provided Data: Name, professional email address, telephone number, firm name, job title, and message contents submitted via contact forms or pilot trial requests.
• Client Operational Records: Financial records, trial balances, payroll details, and tax documentation supplied securely by accounting practices under signed Master Service Agreements (MSAs) or Data Processing Agreements (DPAs).
• Technical Data: IP address, device type, browser type, geographic location, and interaction metrics collected via secure server logs and analytics cookies.

3. Legal Basis for Processing

We process personal data in compliance with the UK GDPR, EU GDPR (Ireland), Australian Privacy Act, Canadian PIPEDA, and New Zealand Privacy Act under contractual performance, legitimate business interests, statutory legal obligations, and explicit user consent.

4. Cross-Border Data Transfers

Because Fitnumbers is headquartered in India, data originating from the UK, EEA, Australia, NZ, or Canada is transferred internationally under recognized safeguards, including Standard Contractual Clauses (SCCs), UK International Data Transfer Addendums (IDTAs), and non-disclosure agreements (NDAs) enforced across our ISO/SOC 2 compliant infrastructure.

6. Data Security & Confidentiality

We enforce 256-bit encryption for data in transit and at rest, restricted role-based employee access, secure cloud file transfer channels, and mandatory confidentiality agreements for all staff.

7. Your Legal Privacy Rights

Depending on your jurisdiction, you have specific rights, including:

• The right to access, rectify, or request deletion of your personal records.
• The right to object to or restrict data processing.
• The right to lodge a complaint with your region's supervisory authority (e.g., the UK ICO).